Apostille on a criminal-record certificate (vytiah)
Since 2023 the criminal-record document is a vytiah (extract) from the MIA register, ordered online (Diia / services.mvs.gov.ua) and apostilled by the Ministry of Internal Affairs. Important: the apostille goes only on the paper version – an electronic extract cannot be apostilled or submitted for consular legalisation.
We handle the paperwork end to end: we make sure the paper extract is the one in play, translate it, certify it and file it for the apostille at the MIA in Kyiv. Send a scan and we will check the format before you pay. The rest is ours: we place the apostille with the MIA state fee already in our price, add a notarised translation for your country where needed, and ship it by Nova Poshta – with no trip to Kyiv.
- The MIA apostille in Kyiv for you – remotely, no queues, no travel
- Apostille only on the paper extract – the electronic one from Diia won't do
- The MIA apostille state fee is already in our price – nothing to settle at a counter
- Notarised translation for your visa/country + delivery by Nova Poshta
The apostille on a criminal-record extract is issued in Kyiv – we file the documents with the MIA in Kyiv on your behalf, so there is no need to travel, whether from another Ukrainian city or from abroad. Not sure where to start? Leave a request - we will go through your case free of charge and tell you exactly what you need.
What changed in 2023: vytiah vs certificate, the MIA and Diia
What used to be called a "criminal-record certificate" is now officially a vytiah (extract) from the MIA's information system. It is issued by the MIA; we handle the paperwork and take responsibility for the format of the document that goes for the apostille. It comes in two forms: a short one (yes/no) and a full one.
The pitfall people hit most often: the electronic extract from Diia cannot be apostilled or legalised. To go abroad you need the paper extract – with a seal and signature – because that is what the apostille certifies. That is why you should take the paper form from the start, not the e-extract: the apostille cannot go on the electronic one. Not sure? Send us a scan and we will check it free of charge before you pay for anything.
And one more difference from other documents: the criminal-record apostille is issued not by the Ministry of Justice and not by the MFA, but by the MIA – which has apostilled its own documents since 1 January 2023. Ukraine has four apostille authorities in total (MES for education, the Ministry of Justice for notarial and civil-registry documents, the MIA for criminal records, the MFA for medical), so filing with the right one matters.
Price and timing 2026
We work with the paper extract you already hold: we file it for the apostille at the MIA in Kyiv and, if your destination country asks for one, add a notarised translation. The authority state fee is already inside the price we quote, so there is nothing to settle at a counter.
On timing: the MIA extract is normally ready in up to 10 working days, and up to 30 calendar days at most if an additional check is required; the apostille goes on the paper extract. There is no official "express" tariff for the apostille – what we speed up is the preparation and the filing. We quote the exact amount for your country and format for free once it is confirmed.
How we do it remotely: online + Nova Poshta, by power of attorney
The whole route runs without you being present. You send the paper extract by Nova Poshta or bring it to the office, we apostille it at the MIA in Kyiv and return the result by Nova Poshta within Ukraine or by courier abroad.
This also works if you are already abroad: the extract is ordered online from any country, and our representative files it for the apostille in Kyiv under a notarised power of attorney. The power of attorney is executed in Ukraine or before a local notary/consul.
What it's for: visa, residence, emigration, citizenship – and translation
Most often the extract with an apostille is required for immigration and residence permits (temporary or permanent), employment abroad, study, marriage to a foreign national, adoption and citizenship applications.
Most countries need a notarised translation into the destination language, and sometimes the apostille goes on the translation itself. For Hague Convention countries a single apostille is valid everywhere; if the original is filed with each institution separately, you need a separate copy. For non-Hague countries, consular legalisation is used instead of an apostille. Canada, by the way, joined the Hague Convention on 11 January 2024 – so it now takes an apostille (not legalisation), usually with a certified EN/FR translation. And separately: an apostille is not nostrification – recognising a diploma abroad is a different procedure.
How we work
- 1Request and check the extractSend a scan of the extract online – we check the form (the apostille goes only on paper, not on the electronic version) and tell you which translation your country requires.
- 2We receive the originalThe MIA paper extract is ready in up to 10 working days (max 30 calendar days with an extra check) – send the paper original by Nova Poshta or bring it to the office.
- 3Apostille via the MIA + translationWe file the paper extract for an apostille at the MIA in Kyiv – the state fee is already in our price – and, where needed, add a notarised translation for your country.
- 4We ship the resultWe send the finished package by Nova Poshta within Ukraine or by courier abroad. You pay for the result.
Prices
- Apostille on the extract (MIA) MIA state fee included; filed in Kyiv for youcharged separately
- Express handling we speed up filing – no official express tariffon request
- Notarised translation (EN/DE etc.) per document; notarisation from UAH 250from UAH 150
- Delivery by Nova Poshta / courier abroad by courier, fee separatefree within Ukraine
Authority state fees are already inside our prices – there is nothing extra to settle at a counter. There is no official express tariff for the apostille: what we speed up is the preparation and the filing. "From" prices are indicative; we quote the final amount for your country for free once the details are confirmed.
FAQ
How long is a criminal-record certificate with an apostille valid?
Ukrainian law sets no expiry, and the apostille itself is permanent. The receiving country usually accepts an extract that is 3–6 months old – confirm the exact period with the consulate or the body you are filing with. That is why the translation and apostille should be done right after the extract is issued.
Can an electronic certificate from Diia be apostilled?
No. The electronic extract cannot be apostilled or submitted for consular legalisation – you need the paper version with a seal and signature. Take the paper form specifically: the apostille cannot be placed on the electronic one. Send us a scan and we will check it free of charge before you pay.
Can it be done by power of attorney, without my presence?
Yes. We handle the paperwork and take responsibility for the format of the extract, and our representative files it for the apostille in Kyiv under a notarised power of attorney. If you are abroad, the power of attorney is executed in Ukraine or before a local notary/consul, and we handle the rest.
Does the extract need a translation?
For most countries, yes – a notarised translation into the destination language, and sometimes the apostille goes on the translation too. Canada, for example, usually requires a certified EN/FR translation. We tailor the format to the specific country's requirements.
How much does the apostille on a criminal-record extract cost?
We quote one turnkey figure: it already covers the MIA state fee and filing the extract for the apostille in Kyiv. Only the notarised translation for your destination country and the delivery are counted on top. We confirm the exact amount for your case free of charge once the country and format are clear.
Is one apostille valid for several countries?
For Hague Convention countries one apostille is valid everywhere. But if the original is filed with each institution separately, you need a separate apostilled copy of the extract. For non-Hague countries, consular legalisation is used instead of an apostille.
Updated: 2026-09-05
